Bidding Process

Planet Bids

For our bidding process, the City of Toledo uses Planet Bids™, a fully automated web-based vendor and bid management system. The system makes doing business with the City of Toledo easier by allowing you to maintain your own profile as a new or existing vendor. You will also receive automatic e-mail notifications for selected bid opportunities and up-to-date information regarding bid requests.

Planet Bids houses our current bid list, bid results, and allows you to maintain your own vendor profile. You can sign up for email notifications for specific bid opportunities and new bid request information.

If you need assistance or training with using Planet Bids, please email pursupplies@toledo.oh.gov or call 419-245-1695.

All bids are due no later than 1:30 p.m. on the due date of the bid.

Planet Bids

Vendor Registration

Vendor Registration Form

The City of Toledo has many business opportunities under $10,000. This also requires that vendors are registered with the City and have completed a W-9 form. If you need to register, or do not have a W-9 on file, please complete this form.

Vendor Registration Form

W-9

Vendor Payments

Payments to vendors are made via check.

MBE/WBE Certification

The City of Toledo has a strategic Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) certification process to encourage those businesses owned and controlled by minorities or women to get certified.

Learn more or apply

Living Wage

Per the Toledo Municipal Code, the City of Toledo and certain employers doing business with the City are required to pay employees working on City-funded contracts at least:

• $14.68 per hour with a minimum level of health insurance (not more than 15% of the employees' monthly wages) and
• $17.34 per hour when health insurance is not provided.

These rates are adjusted annually according to the updated Federal Poverty Guidelines.

Download the Living Wage Guidelines

Prevailing Wage

Prevailing wage law is generally contained in Ohio Revised Code Ch. 4115. Toledo Municipal Code Ch. 187.43 also requires the payment of prevailing wages.

Prevailing wages must be paid for any “public improvement” with total costs at or above $10,000. Public improvement includes all buildings, roads, streets, alleys, sewers, ditches, sewage disposal plants, water works, and all other structures or works constructed by a public authority or by any person pursuant to a contract with a public authority.

To view current prevailing wage rates, please create an account with the Ohio Department of Commerce.

See prevailing wage rates

Insurance Requirements